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Insights Academic Publishing (IAP)
Privacy Policy

Last updated: 23 November 2025

❖ 1 — Introduction

This Privacy Policy explains how Insights Academic Publishing (“IAP,” “we,” “us”) collects, uses, and protects personal data when You interact with our website at www.iapublishing.org and with our journal systems.

By accessing or using the website, You consent to the data practices described in this Privacy Policy.

❖ 2 — Data We Collect

IAP may collect the following categories of personal data:

  • Account information: name, email address, affiliation, country.
  • Manuscript submission data: author names, ORCID IDs, titles, abstracts, metadata.
  • Peer review data: reviewer names (where applicable), comments, recommendations.
  • Technical data: IP address, browser type, device information.
  • Communication data: emails, inquiries, and correspondence with editorial offices.

❖ 3 — How We Use Personal Data

We use personal data for the following purposes:

  • managing manuscript submissions and peer review,
  • publishing accepted articles,
  • editorial communication with authors and reviewers,
  • administrative and operational purposes (e.g., maintaining the OJS system),
  • website security and performance monitoring,
  • complying with legal and ethical obligations.

IAP processes personal data based on the following legal grounds:

  • Consent — when You submit a manuscript or register an account.
  • Contractual necessity — to manage submissions and editorial workflow.
  • Legitimate interest — to maintain website security and service quality.
  • Legal obligation — when required by law or research integrity rules.

❖ 5 — Data Sharing and Disclosure

IAP does not sell or share personal data with commercial third parties.

Data may be shared only in the following cases:

  • with editorial board members and reviewers involved in the peer review,
  • with indexing and archiving services (e.g., Crossref, Google Scholar) when necessary for metadata distribution,
  • with legal authorities when required by law,
  • with service providers (e.g., hosting providers) under strict confidentiality obligations.

❖ 6 — Publication of Author Information

6.1 Upon article publication, the following information may become public:

  • author names,
  • institutional affiliations,
  • ORCID IDs,
  • corresponding author email address,
  • acknowledgments and funding information.

6.2 Authors are responsible for obtaining consent from all co-authors regarding the publication of their details.

❖ 7 — Cookies and Technical Tracking

IAP uses basic cookies for site functionality, including:

  • session cookies for login and account access,
  • analytics cookies to assess website performance (non-identifiable),
  • security cookies used to prevent fraudulent activity.

You may disable cookies in your browser settings; however, some site functions may not work correctly.

❖ 8 — Data Storage and Security

IAP takes reasonable organizational and technical measures to protect personal data against loss, unauthorized access, or misuse.

Data is stored on secure servers with restricted access. However, no online system can guarantee absolute security.

❖ 9 — Data Retention

Personal data is retained for as long as necessary for the purposes described, including:

  • permanent retention of published article metadata,
  • long-term retention of peer review records for integrity and audit purposes,
  • retention of account data while the user remains active.

❖ 10 — Your Rights

Depending on applicable law, You may have the right to:

  • access your personal data,
  • request corrections or updates,
  • request deletion of your account (where permissible),
  • withdraw consent for non-essential processing,
  • object to certain data uses.

Requests may be submitted via the contact email provided on the IAP website.

The website may include links to external websites. IAP is not responsible for the privacy practices or content of third-party websites.

❖ 12 — Changes to This Privacy Policy

IAP may update this Privacy Policy at any time by posting the revised version on this page.

Continued use of the website constitutes acceptance of the updated policy.

❖ 13 — Contact Information

For questions regarding this Privacy Policy or data handling practices, please contact:

Email: info@iapublishing.org
Website: www.iapublishing.org